Request For Proposals - Overhead Door Maintenance and Repair

The City of Dalton requests proposals from qualified and professional contractors to provide overhead door maintenance and repair services for various City of Dalton Departments throughout the city (herein “Services”). 

The City will make any extension or explanation of the bidding requirements by a formal written addendum and publicly posted on the City Website. 

For purposes of this RFP, the City of Dalton will hereby be referred to as “City” and the private firm will hereby be referred to as “Contractor”.

During the evaluation process, the City reserves the right where it may serve the City’s best interest to request additional information or clarification from proposers, or to allow corrections of errors or omissions. At the discretion of the City, Contractors submitting proposals may be required to participate in an interview with the Owner’s representatives.

An Agreement for services will be required with the selected contractor. A copy of the agreement is contained herein for reference. Contract services will commence upon execution of the service agreement by the city.

Schedule

Date and Time                     Event
April 10, 2025 at 4:00 PM    Questions Deadline
April 14, 2025 at 4:00 PM    RFPs Due
April 15, 2025 at 10:00 AM    Sealed Bid Opening

Submission Information

The responsibility for submitting a response to this RFP on or before the stated date and time will be solely and strictly the responsibility of the Proposer.

Sealed Proposals will be received by the City of Dalton at the City of Dalton Finance Department 300 W. Waugh Street, Dalton, Georgia 30720 until April 14, 2025 at 4:00 PM EST. The envelope containing the proposals must be sealed and designated as the proposal for the project entitled:

SEALED PROPOSAL FOR: 
OVERHEAD DOOR MAINTENANCE & REPAIR SERVICES 
CITY OF DALTON, GEORGIA

No proposal may be withdrawn within sixty (60) days after the proposal opening and shall remain firm through this period. Proposals must be signed by a company officer who is legally authorized to enter into a contractual relationship in the name of the firm. The City of Dalton reserves the right to waive any informality and to reject any and all proposals.

No proposals will be received or accepted after 4:00 PM EST APRIL 14, 2025. Proposals submitted after the designated date and time will be deemed invalid and returned unopened to the proposer. The City of Dalton is not responsible for lost or misdirected mail. The City of Dalton will deem any proposal invalid not labeled correctly as directed in this document. 

Questions and Addenda

All questions regarding this RFP shall be submitted in writing via email by the question’s deadline of 4:00 PM EST April 10, 2025. Questions must be directed to:

Todd Pangle, Assistant City Administrator
City of Dalton Email: tpangle@daltonga.gov
 
The City of Dalton will issue responses to questions and any other corrections or amendments it deems necessary in written addenda issued prior to the RFP due date. Proposers are advised to check the website for addenda before submitting a proposal. Bids which fail to acknowledge the receipt of any addendum (if applicable) will result in the rejection of the offer if the addendum contains information which substantively changes the City’s requirements.

Indemnification

Contractor shall assume the obligation to indemnify and hold harmless the City of Dalton, its officers, employees, and representatives from and against any and all claims, damages, suits, fees, judgments, costs, expenses (including attorneys’ fees), liability or payment arising out of, or through, injury to any person or persons including death and loss of services, or damage to property, suffered through any cause whatsoever in the work involved in the contract and to defend on their behalf any suit brought against them arising from such cause.

Any and all damages and costs associated with and to pedestrians, vehicles, buildings, etc. are the sole responsibility of the Contractor. The City of Dalton may review any disputes and the City’s decision shall be final.

Georgia Security and Immigration Compliance

In compliance with the Georgia Security and Immigration Compliance Act, all contractors must comply with the above mentioned State of Georgia regulations by completing the provided affidavits relative to contractor and subcontractor stating affirmatively that the contractor and any subcontractors are registered and participating in a federal work authorization program. All applicable affidavits have been included with this RFP, and ALL SEALED PROPOSALS MUST INCLUDE EXECUTED E-VERIFY AND SAVE DOCUMENTS AT THE TIME OF THE OPENING.

The Scope of Services, as may be modified through negotiation and/or by written addendum issued by the City, will be made part of the Agreement.

The submission of a proposal shall be deemed a representation and warranty by the Contractor that it has investigated all aspects of the RFP, that it is aware of the applicable facts pertaining to the RFP process and its procedures and requirements, and that it has read and understands the RFP. Statistical information which may be contained in the RFP or any addendum thereto is for information purposes only.
 

See full RFP below for furhter details